How to write the best corporate emails

How to write the best corporate emails

A corporate email is also a professional email. In writing corporate emails, you have to maintain clear language, concise messages, and professionalism. Here are tips on how to write the best corporate emails;

  • Start With A Clear Subject Line: The subject line is the first thing the recipient sees when he/she opens their inbox. The clear and good subject line shows the purpose of the email. However, the recipient can decide if he/she wants to read or delete the message after seeing the subject line. Therefore, to catch the kind of recipient, you have to clearly state the purpose of the email so that it can capture the recipient’s mind.
  • Properly Address the Recipient: You must begin your greeting in a formal way, like “dear,” and then the recipient’s name can appear after that. But when you are unsure what title to use, stick to the first or last name. Corporate settings need formality.
  • A Concise Introduction: The introduction should be clear and show the purpose of writing the email. This helps to give an idea of the message’s remaining context.
  • Keep It Focused: When writing a corporate email, you have to remain professional, no matter what. Try not to deviate from the purpose of the email; whatever you state or write must concern the topic. Also, avoid using complex words that may confuse the recipient. If there is any important message you want to add, clearly outline it.
  • Include Your Signature: when concluding your message, add your signature. Meanwhile, signatures in corporate email must contain the information the recipient would use to communicate with you.

Things that make you sound unprofessional in your corporate email

One of the things that can make you sound unprofessional in a corporate email is your phrases and choice of words. Other ways your email may look unprofessional are:

  • Use of poor Grammar: Spelling errors are a turn-off for corporate emails. Therefore, proofreading your corporate emails before sending them is very important.
  • Informal language: Formal emails don’t use casual language or slang. Also, for a corporate email, avoid using emojis. Maintain a professional tone while writing a formal email. 
  • No clarity: Your message must be clear from the first sentence of your formal email. If it is not clear, the receiver will feel that you are disorganised.
  • Lack of politeness: Even though you don’t have to sound too polite and friendly, your choice of words must be polite. Where it is appropriate, use words like please, thank you, etc. Don’t sound beggarly because you want to be polite.
  • Tone: Your email’s tone can make you seem unprofessional. Keep a calm tone with a pinch of professionalism. Also, don’t sound like you are the boss if you are applying for a job. 

Using the right etiquette is also important for formal emails. Formatting the email wrongly is not a good idea.


When writing a corporate email, follow these tips. Also, use a professional tone that shows respect. Visit lemcal to learn about corporate email writing tools. 


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